RePoint Technologies provided the SharePoint Enterprise Architecture to the Records Management Team in the Civil Division at the Department of Justice in support of the Presidential Memorandum M-12-18 requiring all Federal agencies to manage all email records in an electronic form. Utilizing our combination of SharePoint expertise and Federal Records knowledge, RePoint was able to consult, strategize and support the Records Management Team at Justice Civil. The resulting system that RePoint helped design is an Outlook Add-In that allows lawyers within Justice to easily send emails from Outlook to SharePoint “cases.” Each “case” is a SharePoint site to support litigation efforts by combining collaborative tools and records for easy access. Our team helped envision a -step process to “close” case sites through and thoroughly mark all emails within the SharePoint site as a record and ready for disposition to NARA.
RePoint built a partnership and collaborative relationship with the Justice Civil Records Management Team and shortly became the go to resources for all technical related questions pertaining to SharePoint and Records Management. Our thoughtfulness in staffing professionals both versed in SharePoint and Records Management provided the necessary guidance needed to build requirements and design such a complex system. The end result is the Civil Division at Justice is one of the few federal agency able to meet the Presidential Memorandum M-12-18 within the timelines specified.